An HR Executive (Intern) typically assists with various tasks within the Human Resources department, gaining exposure to different HR functions while supporting the team with administrative and operational duties. Here’s a typical job description for an HR Executive Intern:

Job Title: HR Executive Intern

Job Overview:

The HR Executive Intern will assist the HR team in daily operations, learning about key HR processes, and contributing to a variety of HR functions such as recruitment, onboarding, employee relations, and administration. This internship will provide hands-on experience in the field of Human Resources.

Key Responsibilities:

• Recruitment Assistance:

  • Assist in the recruitment process, including posting job openings, screening resumes, scheduling interviews, and communicating with candidates.
  • Help in maintaining the candidate database and tracking recruitment progress.

• Onboarding Support:

  • Assist in the onboarding process for new hires, including preparing onboarding documents and conducting orientation sessions.
  • Coordinate the distribution of welcome kits and assist new employees in settling in.

• Employee Records Management:

  • Assist in maintaining accurate and up-to-date employee records in HR software or physical files.
  • Help with updating employee databases and handling confidential information securely.

• HR Documentation:

  • Support the creation and organization of HR-related documents, such as offer letters, employment contracts, and internal communication.
  • Assist in drafting and distributing internal memos and notices related to HR policies and procedures.

• Employee Engagement:

  • Assist in organizing employee engagement initiatives such as training sessions, events, and team-building activities.
  • Help track attendance and participation in internal programs.

• HR Reports and Analytics:

  • Assist with preparing HR reports related to recruitment, employee performance, turnover rates, and other HR metrics.
  • Collect and analyze data for management to improve HR processes.

• General HR Support:

  • Help the HR team with any ad-hoc tasks or administrative duties as required.
  • Assist in resolving basic employee queries related to HR policies, benefits, and payroll.

Qualifications:

• Education:

  • Currently pursuing a degree in Human Resources, Business Administration, Psychology, or a related field.

• Skills:

  • Strong organizational and time-management skills.
  • Good communication skills, both written and verbal.
  • Attention to detail and ability to handle confidential information.
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint).
  • A proactive attitude and willingness to learn.

• Experience:

  • Previous internships or experience in HR or a related field is a plus but not required.

Learning Opportunities:

• Gain hands-on experience in HR operations, recruitment, and employee relations.
• Learn about HR best practices and policies.
• Opportunity to develop skills in HR software and tools.
• Build a professional network within the HR field.

Work Environment:

• Full-time/part-time internship position, typically for a duration of 3-6 months.
• An office-based environment with potential hybrid or remote working options, depending on the company.

Additional Notes:

• This internship provides a great opportunity to gain a comprehensive understanding of the HR function and is ideal for those looking to start a career in Human Resources.

The HR Executive Intern role is designed to provide students or recent graduates with exposure to the practical aspects of HR operations and is often seen as a stepping stone to a full-time HR position in the future.